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Employee Handbook Form


Note:

This handbook writer is intended to serve as a guide and should not be considered the final version of your company’s handbook. Some sections, particularly those that refer employees to external sources (e.g., local or state officials), require specific details such as names, addresses, and phone numbers.

Additionally, it is important that your handbook is reviewed by a qualified attorney to ensure compliance with all applicable state, local, and federal regulations. The final version should align with your company’s unique requirements and legal obligations.




Employee Labor Law Requirements

Requirements for All Employers

Workers' Compensation Insurance: Required for all businesses with at least one employee.

Paid Sick Leave: At least 5 days or 40 hours of paid sick leave per year (effective 1/1/2024).

Minimum Wage and Overtime: Applicable to all employers regardless of size.

Requirements for 5 or More Employees

California Family Rights Act (CFRA): Up to 12 weeks of unpaid, job-protected leave per year for certain family and medical reasons.

Disability Insurance: Required.

Harassment Prevention Training: Mandatory for all employees. Free online training: https://calcivilrights.ca.gov/shpt/

CalSavers Retirement Plan: Must offer a retirement plan or facilitate CalSavers.

Workplace Violence SB 553: Applies to most California employers and employees, except corrections facilities, law enforcement agencies, teleworkers, places of employment where there are fewer than ten employees working at a place that is not accessible to the public, and healthcare facilities. https://www.engagealign.com/wpv.php

Requirements for 15 or More Employees

Americans with Disabilities Act (ADA): Requires reasonable accommodations for employees with disabilities.

Pregnancy Disability Leave: Up to 4 months of leave for pregnancy-related conditions.

Requirements for 20 or More Employees

Federal COBRA: Continuation of health coverage under federal law for employees who lose their health benefits.

CalCOBRA: Applicable to small employers with 2-19 employees.

Requirements for 25 or More Employees

Family School Partnership Act: Up to 40 hours per year for child-related activities.

New Parent Leave Act: Up to 12 weeks of unpaid, job-protected leave for new parents.

Requirements for 50 or More Employees

Family and Medical Leave Act (FMLA): Up to 12 weeks of unpaid, job-protected leave for certain family and medical reasons.

California Family Rights Act (CFRA): Up to 12 weeks of unpaid leave for specific reasons.

Affordable Care Act (ACA) Employer Mandate: Requires health insurance for full-time employees.

Workplace Safety Regulations: Includes mandatory safety programs and training.

Paid Family Leave (PFL): Partial wage replacement for caregiving.

Sexual Harassment Prevention Training: Mandatory for all employees.

Requirements for 75 or More Employees

California WARN Act: 60 days’ notice of mass layoffs, relocations, or terminations.

Requirements for 100 or More Employees

EEO-1 Reporting: Reporting employee demographics to the EEOC.

California Pay Data Reporting: Detailed pay data submission to the California Department of Fair Employment and Housing (DFEH).

Requirements for 500 or More Employees

California Pay Data Reporting: Enhanced reporting obligations.


Begin your Handbook






















Do you offer direct deposit as a payment method?



Do you offer paycards as a payment method?




Paid Sick Leave








Paid Leave







Number of Units Worked: Accrual Rate per Pay Period Maximum Allowed


























INSTRUCTIONS

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